Coversheet

Item Coversheet

Date:	April 18, 2018
To:	Chair and Members of the Board
From:	Paul Takala, Chief Librarian/CEO
Subject:	Upcoming and Outstanding Agenda Items - PT - Attachment #6.1


RECOMMENDATION: That the Hamilton Public Library Board receive the report on Upcoming and Outstanding Agenda Items.

BACKGROUND:

Name of Outstanding Issue - Comments	Month Action Initiated	Who Initiated	Month on Agenda
Funding Facility Repairs - Report back to the Library Board on funding sources for repairs to City owned facilities.	September 2017	Library Board	TBD
Naming Opportunities – Explore more in-depth rules around naming, including the COH policy, alternatives such as scholarships, naming of locations after geographic areas.	March 2018	Library Board	TBD
Westdale Flooring – Prepare a report on Westdale flooring including information about the cost and type of materials to be used.	March 2018	Library Board	TBD
Financial Report Suggestions – in future look at reports that provide a comparison of the previous year, use footnotes or other mechanisms to ensure the headings are clear.	March 2018	Library Board	Future Reports May 2018

2018 Board Schedule

January	- Election 2018 Board Officers - Operating Budget Presentation to Council - Greensville Design Report - Updated Strategic Plan – 1^st Review - Meeting Room Policy – 1^st Review - Partnership Policy – 1^st Review
February	- Previous Year Metrics Report - Naming Opportunities Policy – 1^st Review - Health & Safety Policy – 1^st Review - Valley Park Design - Carlisle Next Steps – Defer until March
March	- Initial Report on Last Year Financials (Pre-Audit) - Reserve Report Update - Annual Report on Partnerships - Carlisle Next Steps
April	- Q1 Metrics Report - Annual Report on Revenue Generation - Library Usage and Demographics Report - Presentation - Event and Scheduling Software - Print Management - Report on Terryberry Study Hall, Freelton Extended Hours - Digital Collections Report
May	Current Year Operating Budget Update Library Usage and Demographics Report Service Hours Report 3 – 1^st Review Report from the Audit Committee Programming Trends Report Hiring Policy – 1^st Review Rehiring Retirees Policy – 1st Review Emergent Readers Report
June	Mid-Year Progress Report on 2018 Goals Facilities Master Plan – Defer to Fall Valley Park Design Procurement Policy – 1^st Review Disposal of Surplus Goods – 1^st Review
July/August	No regularly schedule dmeetings
September	Q2 Metrics Report Holiday Closures for Following Year Capital Budget Submission
October	Cash Handling Policy – 1^stReview Q3 Metrics Report Operating Budget Next Year – 1^st Review Multi-Year Business Plan & 2019 Goals – 1^st Review
November	Meeting Dates for Following Year Nominating Committee Municipal Benchmarking Report Report on 2018 Goals – 1^st Review Service Hours Report 4 – 1^stReview
December	Final Report 2018 Goals